Do you have Windows XP? Does it have a modem? Yes? Then, you don't need
a fax machine.
XP offers a paperless fax function. Although it isn't installed by
default, you can add it easily enough, and you will be able to send and
receive faxes without wasting paper on junk faxes. Even if the fax is
one you want to receive, you don't really need to print it out to read
it. But, if you do prefer that all incoming faxes are printed, you can
set the fax console to route each incoming document to your printer.
And aren't you tired of creating a Word document or an Excel spreadsheet
and then having to print it out before you can fax it? Well, guess
what--you can fax those documents directly from your hard drive without
generating more wastepaper if you use the built-in XP fax program.
Here's how to get started: You have to add the Fax Service as a Windows
component, so go to the Control Panel, then to "Add/Remove Windows
Components" and select Fax Services. That will start a wizard to guide
you through the rest of the setup.
An alternate method is to open the Printers and Faxes folder from your
Start menu and to select Set Up Faxing from the Printer Tasks section.
Once you've installed Fax Services, you'll want to configure it to
identify your documents, add a cover page and so on, just as you would
with a normal fax machine. First, click Start, then select All Programs,
Accessories and Communications. Under Communications you'll choose Fax
and then Fax Console. This is where you'll configure your Fax Services.
The default setting only allows users to send faxes, by the way, so,
you'll want to mark the Enable Receive checkbox at this point.
You will identify your modem as the device to use for transmission and
reception of data. You'll also indicate where your documents will be
stored and whether or not you want incoming faxes to be printed upon
receipt.
You've got fax
To fax a document from your hard drive, you will want
to open it with the proper software then select Print and choose Fax
from the drop down menu. A wizard will pop up that allows you to select
a fax number from your Windows Address Book.
You can even use Outlook to fax a document; you'll need to add the Fax
Transport Service as an e-mail account first, though. That way you can
send info from your inbox to an associate without e-mail access. To do
this, go to Tools, E-Mail Accounts, Add a New E-Mail Account, and Next,
then select Server Type then Additional Server Types, choose Fax Mail
Transport then Next and you'll be ready to go.
From that point on, when you wish to fax from Outlook you'll simply
choose New, Accounts and Fax Mail Transport to begin your fax.
Voila! Instant fax machine.
incoming!
You will have decided how to handle incoming faxes during
configuration. Again, this is similar to a standalone fax. You can
decide how many rings to allow and what to do with the fax upon receipt.
If you don't have the page printed you'll need to read it in the Fax
Console. Like a fax on the printed page, you will not be able to edit
the text of your fax. It will be in a photographic format.
If you prefer to use a third-party appliance to get the job done there
are a few companies that offer specialty software. There's Mightyfax
>www.rkssoftware.comwww.symantec.com/ winfaxwww.efax.com< or
Faxaway >www.faxaway.com< that feature free inbound fax receipt (some
restrictions or setup charges may apply). Sending faxes runs somewhere
upward of a dime a page after setup charges.
Or, you can keep feeding the trash can with unwanted spam faxes and
items you've printed just so you can fax them. I think your best bet is
to use this XP feature to simplify your life and save some space on your
desktop.
Alan Thornton owns Decatur Computer Help,
an on-site technical support business in Atlanta, Ga. Write him at:
.
