Too many companies seem to think that making backups of their data over the cloud or to redundant network devices is enough to safeguard them against data loss. But that’s only the beginning. Backups alone aren’t enough for thorough security. Speed and capacity are only one part of data management. Here are some other things you need to consider when it comes to getting the best storage services at work.
Understand Your Data Needs
Some data is more critical than others, such as customer accounts verses your archived HR info. When planning how to best utilize storage, you need to consider every data type with questions like bandwidth, file access speeds, backup and recovery procedures, regulatory compliance, security measures, and transparency via user dashboards or other utilities. A storage service should have answers to all of these questions.
When we talk data, we’re thinking about information written into structured tables in relational databases. But there’s plenty of other types of valuable data such as documents, emails, photos, project plans – the list is endless, really. These files can get large fast. Any data management platform you choose should also allow for efficient means of storing and retrieving digitized files of many different formats.
The government has established guidelines for data security standards regarding client financial information for things like medical records. Regulators may conduct random checks and failure to meet standards can result in hefty fines. If you’re dealing with sensitive data of any kind, make sure your data systems follow the rules. Completing an information assurance degree program provides a level of expertise in protecting data that is in demand by every industry in this era of government oversight and hacker threats. Educate your staff and be sure you are compliant in your storage methods.
Why pay for what you don’t need? Government regulations like Sarbanes-Oxley may require certain financial information be available for a period of years, but afterward? Examine all your files and come up with a policy that determines how long certain things must be saved or protected. Seldom-used data doesn’t need to be backed up as often, and never-used data doesn’t need to be preserved at all. Save on storage or bandwidth by keeping off-line, compressed copies or deleting them altogether.
When it comes to the right data solutions, identify your most crucial data and ensure that it will be handled efficiently and securely. For everything else, the lower priority it is, the less you need to concern yourself.