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M5 Networks Releases Top 10 Tips to Ensure Phone Call Quality in a Challenging Business Environment

NEW YORK July 19, 2011 M5 Networks www.m5.net phone systems

Dan Hoffman

There are technologies available today that connect enterprise telephone systems and CRM systems that can generate an accurate record and gauge the quality of a call.  And while the ideal sales call will vary from business to business, there are a few universal truths. Typically, quality calls occur between a company representative and someone who is identified as a contact in your database. Knowing who your representatives are speaking to can give you insight into what type of sales activity is taking place.

Additional quality data that is available to businesses today include who the calls are to, who are existing or new leads, did they connect or leave a voicemail, are they receiving inbound calls, and perhaps most importantly, who is doing what calling and when. For example, you may want your sales people targeting new prospects during the first of the month, but focusing mainly on activities associated with open opportunities toward the end. Only a well designed CRM implementation with telephone integration can give you this depth of information.

"Generally sales staff who use their phone time the best are the ones who exceed quota, so businesses shouldn’t be afraid to share call data with the team," added Hoffman. "Sales teams often see an immediate bump in productivity, and bump in sales. No one ever wants to be at the bottom of the list."

Once you have easy "on demand" access to the answers to these questions, you will have an objective way of measuring call quality. It is important to understand the quality metrics of each representative, department and team. Keep in mind the old adage, "That which gets measured improves." By simply understanding and beginning to track call quality, you should begin to see a trend in the right direction.  Here are the top ten tips to help achieve higher quality calls and results:

  1. Hanging up before voice mail picks up doesn’t count as a phone call
  2. A quality call must be at least two minutes
  3. Everyone makes personal calls from work, so make sure you can separate these from the total call activity
  4. How many calls does it take to set an appointment? If your CRM and phone system calculate this metric, you’ll get to know when to keep going and when to give up.
  5. The metrics for inside sales are very different from account executives, so make sure you are measuring the right thing for the right team
  6. Make sure your call activity tracks to your immediate and long term goals
  7. Balance quantity and quality – find your sweet spot
  8. Transparency is good. Share the data with the team and drive healthy competition
  9. A missed call could be a missed sale. Make sure you have contingencies in place to be responsive to voice mail like voice mail to email with transcription
  10. The best policy is, "If it isn’t in the CRM, it didn’t happen"

About M5 Networks

M5 Networks , the market leader in business phone systems , is redefining what a business phone system New York City hosted VoIP in 2000 and today provides more than 1,800 companies with enterprise-class phone systems.  For more information, please visit www.m5.net .  

Contact:

Courtney Greenberg

[email protected] [email protected]

SOURCE M5 Networks

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